We're Hiring: Summer Events Coordinator (Two positions available)

Event staff at a HUB Cycling Event

Do you have a passion for working with the public? Are you excited to support events that celebrate and promote cycling? HUB Cycling is seeking an Events Coordinator to coordinate events throughout Metro Vancouver this summer. This position provides an exciting opportunity to develop event planning and volunteer coordination experience.

 
ABOUT HUB CYCLING:


HUB Cycling is a charitable not-for-profit organization that has spent more than two decades removing barriers to cycling in Metro Vancouver while cultivating the health, environmental, and economic benefits that active transportation can bring.

Our mission is to get more people cycling more often. We make cycling better through education, action and events. More cycling means healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone.

 
Position details:

 

HUB Cycling hosts several events across Metro Vancouver to get more people cycling more often. HUB Cycling’s events celebrate cycling for transportation in fun and unique ways with the primary goal of encouraging people to make the switch to cycling for transportation.

The Event Coordinator will assist with the planning and logistics for HUB Cycling’s events throughout the busy summer season, which includes Go By Bike Week, Bike the Night, and a series of pop up activations advocating for more bike parking in the City of Vancouver.

 
Primary Responsibilities:

 

  • Work at in-person events to engage with members of the public and raise awareness of cycling as a viable mode of transportation
  • Recruit, train, and coordinate volunteers. 
  • Submit and manage event permit applications 
  • Solicit in-kind food, drink, mechanics, and prizes for the events
  • Manage supplies, including promotional items and rental equipment for event activations 
  • Ensure on-site event activators and volunteers have all their necessary supplies and documents for the duration of their events
  • Help develop marketing and promotions plans, including content for online calendar listings, social media and poster distribution 
  • Assist with other event-related tasks as needed
  • Maintain detailed records of event participation rates and other statistics and assist with compiling stats for reporting
 
Desired Qualifications:

 

  • Previous event coordination/management experience is an asset
  • Volunteer coordination experience (through work or volunteer positions)
  • Excellent written, interpersonal and verbal communication skills 
  • Ability to build and maintain strong relationships with partners, volunteers and staff
  • Committed to the principles of diversity, equity and inclusion
  • Exceptional time management and organizational skills, ability to manage multiple priorities 
  • Competency with computer software including Google Suite and CRM software
  • Eligible to drive a Modo (2 years of driving experience in BC)
 
Terms of Employment:


This is a full-time summer position (averaging 30 hours/week) starting in May at $26.37/hour, subject to Canada Summer Jobs requirements.

We have two nine-week positions available, one starting in May until July and the other starting in late June until August. Please indicate your preference in your application.

To be eligible, you must:

  • Be between 15 and 30 years of age at the start of the employment;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment and,
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

The successful candidate must be willing and able to work evenings and weekends leading up to the events.

All staff are expected to work remotely part-time. The successful candidate will need access to their own cell phone and a reliable home internet connection. Office space is available for up to three days a week at 312 Main Street, Vancouver. Staff must be reasonably available for in-person meetings and events in Metro Vancouver.
Learn more about our hiring process, compensation, and the benefits of working at HUB Cycling.

 
How to apply:

 

Apply here. The deadline to apply is Friday, May 22. However, we will continue to accept applications until the position is filled.

We thank all the applicants for your interest. Only those shortlisted will be contacted.

HUB Cycling is committed to creating an inclusive, barrier-free hiring process and work environment. People with disabilities, women, Indigenous peoples, members of racialized groups, members of the LGBTQ2S+ community, and members of other marginalized communities are encouraged to apply.

If you require accommodation when navigating the application process, please contact hub.hr@hubcycling.ca.