We're Hiring: Join our Events Team!

HUB Event staff and volunteers pose for photo during Go By Bike Week.

 

Job Posting January 2026: Event & Volunteer Coordinator

 

Do you have a passion for cycling for transportation? Do you want to be part of the team planning HUB Cycling events, including Bike Awards, Bike to School Week, Go by Bike Week, and Bike the Night? We’re looking for a highly organized Event and Volunteer Coordinator to join our team. The role is responsible for community relationships, volunteer management, logistics, and event delivery. 

 

 Apply Now

 

About HUB

 

HUB Cycling is a charitable not-for-profit organization that has spent more than two decades removing barriers to cycling in Metro Vancouver, while cultivating the health, environmental, and economic benefits that active transportation can bring. HUB Cycling has educated and motivated thousands of people, and championed improvements that #UnGapTheMap to create a more connected cycling network.

HUB Cycling’s mission is to get more people cycling more often. We make cycling better through education, action and events. More cycling means healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone.

We acknowledge that HUB Cycling, through its various projects, operates on the traditional unceded territories of many First Nations in British Columbia.  Learn more about the distinct languages, economic background, and First Nations communities in regions across British Columbia on this interactive map.

 

The Opportunity

 

Supporting our mission to get more people cycling, our events are behaviour change campaigns that aim to make cycling more accessible, visible, and rewarding for people of all ages. These events encourage first-time and occasional riders to try cycling for transportation, build confidence, and develop lasting habits, while also celebrating a supportive community that advocates for safer, more connected cycling across Metro Vancouver.

The Event and Volunteer Coordinator is responsible for assisting with planning and logistics for our events, which includes identifying and maintaining relationships with our supporter community, leading Gift in Kind (GIK) donations, leading event volunteer coordination and training, and managing event supply inventory and organization. The Event and Volunteer  Coordinator reports directly to the Senior Event Manager.


Responsibilities


Supporter Engagement and Communications

  • Prospect, manage, and retain supporters (organizations and businesses that provide gifts-in-kind) for HUB’s major public events, including:
    • Mechanics
    • Food and drink donations
    • Prizing
    • Event activations
    • Any other in-kind donations
  • Work with supporters to identify other opportunities for them to be involved in our events (if relevant)
  • Increase engagement with current and future GIK supporters to help diversify and attract new audiences to HUB Cycling’s events.
  • Manage the GIK donation inventory
  • Assist with marketing for GIK supporters as needed, with the support of the Marketing Manager.
     

Volunteer Coordination 
Oversee all volunteer recruitment, management, scheduling, recognition, and training for HUB’s major public events, including:

  • Bike Awards
  • Go By Bike Week, Fall & Spring
  • Bike the Night 


Event Logistics

  • Source, gather, and organize event supplies, including purchasing, renting, and mailing as needed.
  • Support in updating all online event schedules and webpages
  • Lead on event prize distribution
  • Manage and organize events team inventory of prizes, food and equipment after all events.


Bike to School Week Coordination

  • Lead on outreach strategy and act as the main point of contact for schools during the lead-up and duration of the event.
  • Compile and post school packages
  • Create event communications, including newsletters, social media posts, and website updates in collaboration with the Marketing Manager and Senior Event Manager.


You are

  • A strategic and driven program or event coordinator
  • Highly organized and a master of details, deadlines, and deliverables, and able to manage multiple priorities
  • Excited about developing relationships with a diverse set of community partners, including businesses, volunteers and municipal workers.
  • Comfortable cold calling people and following up with people to get a job done


Qualifications, knowledge, and skills 

  • Experience in an administrative or coordinator role
  • Volunteer or work experience in outreach (e.g., encouraging registration or participation)
  • Volunteer or work experience in solicitation (e.g., gift in kind, sales, or other related experience)
  • Valid driver’s license and eligibility to drive Modo car share vehicles
  • Excellent written, interpersonal and verbal communication skills
  • Competency with computer software, including Google Suite,  Keela CRM, or similar.
  • Must be able to lift 20 lbs
  • Committed to the principles of diversity, equity, and inclusion


Bonus points for

  • Familiar with Metro Vancouver’s geography and municipalities
  • Passionate about the role that bicycles can play in building happier, healthier, and more connected communities
  • Experience working with local retailers, BIAs, and/or businesses
  • Familiarity with social media platforms
  • Experience working on community events
  • Experience working with public school systems or a non-profit organization

 

Position details

 

This is a full-time permanent position (35 hours/week) starting February 2026, with compensation of $52,000-55,450 per year, depending on experience.

The successful candidate must be willing and able to work evenings and weekends in the lead up to the events; any time accrued can be taken back as time off in lieu. The successful candidate will also need access to their own cell phone and a reliable home internet connection.

All staff are expected to work partially remotely, with 1-2 days a week in our shared office space at 312 Main Street, Vancouver.

 

Perks

  • Four weeks vacation and an additional ten wellness days annually
  • Competitive, extended health and dental benefits, fully paid for by HUB Cycling
  • Hybrid work environment
  • Flexible hours and time off in lieu
  • Computer and basic office setup
  • $500 towards your home office set up and $25 a month towards internet costs (after a 3-month waiting period)
  • Paid professional development opportunities
  • A supportive and inclusive environment where folks from all backgrounds and identities are welcome
  • Complimentary access to a VIP Mobi bike membership

 

How to Apply
 

 Apply Now

Please fill out this Job Application Form.

Interviews will take place on a rolling basis from February 2, 2026. 

We thank all the applicants for your interest. Only those shortlisted will be contacted.


HUB Cycling is committed to creating a welcoming and inclusive organization. HUB recognizes that as an organization, we have benefited from and perpetuated white supremacy culture and colonialism in our sector and our organization. We have made a commitment to creating a welcoming, inclusive organization and to working with people and communities to support them to thrive and prosper. Diversity is integral to this commitment. HUB Cycling encourages people with disabilities, women, Indigenous peoples, members of racialized groups, members of the 2SLGBTQIA+ community, and individuals from other traditionally marginalized communities to apply, and we encourage you to self-identify in your application. Read more about our diversity, equity and inclusion work.


If you require accommodation when navigating the application or hiring process, please contact hub .hr @bikehub.ca