HUB Cycling is looking for savvy Board Members
July 9, 2018
Looking to ramp up your involvement in the Metro Vancouver cycling advocacy community? Join us for the 2018 HUB Cycling AGM and consider applying to join HUB's Board of Directors. An election for new Board members will be taking place at HUB Cycling's Annual General Meeting.
Surrey City Centre Library (Meeting Room 120)
10350 University Dr, Surrey, BC V3T 4B8
Saturday, September 8, 2018
Registration: 12:30 pm- 1:00 pm
AGM: 1:00 pm - 4:00 pm
HUB Cycling is a charitable, non-profit society that works to make cycling better through education, action, and events. We believe more people cycling creates healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone in Metro Vancouver.
HUB believes that increased bicycle use reduces traffic congestion, improves health conditions, and enhances our urban environment. HUB works to encourage bicycle use: to provide and improve cycling facilities, to educate cyclists in commuter cycling skills, and to encourage cycling as an embraced mode of transportation. HUB took an active role in allowing bicycles on the SkyTrain, in supporting the separated bike lanes in downtown Vancouver, and many improved cycling routes and facilities in other municipalities. HUB gained charitable status in 2012 for our educational activities promoting environmental, health, and society benefits through cycling.
HUB runs Bike to Work Week twice a year, teaches safe cycling skills at community centres, workplaces, and schools (Streetwise Cycling and Bike to School), and engages the community with its Bike Friendly Business program, and holds cycling-related events throughout Metro Vancouver like Bike the Night and Bike to Shop Days. Please visit www.bikehub.ca/events for more information.
If you are interested in becoming a Board Member, download and email the completed application form to email@example.com by Wednesday, August 15, 2018 to have your bio included in the AGM package and to be included in the pre-AGM orientations.
Our Mission: To get more people cycling, more often.
Our Vision (2015-2020): In Metro Vancouver in 2030, cycling is an attractive transportation option because it is fun, safe, convenient and comfortable for people of all ages and cycling abilities. Investment in cycling is aligned with ambitious government mode share goals, cycling education is universally accessible and cycling facilities are connected throughout the region.
Our Core Values (2015-2020): As Metro Vancouver's most recognized and respected cycling transportation organization we:
- Respect all forms of transportation
- Value cycling as a community building tool & as a healthy practice for individuals & our environment
- Provide inclusive, forward-thinking programs and services, known for engagement and empowerment of the community and their transportation choices
- Avoid funding or support that could compromise the integrity of our mission, purpose or values
HUB CYCLING BOARD OVERVIEW
Term: 2 years, roughly Sept - Sept. A portion of the Directors is elected each alternating year.
Composition: 13 Directors, elected by members at AGM
Executive Officers: President, Vice-President, Secretary, Treasurer, Members at Large
Oversee specific areas of the organization via work on Board Committees (Regional Advisory; Operations; Board Development; Fund Development), and support local committees that deal with issues specific to each Metro Vancouver municipality by attending different local committee meetings from time to time. All Directors are actively involved in at least one Board Committee; attendance at two is encouraged to cover Board duties. Board Meetings are chaired by the President, or VP in case of President’s absence.
Vacancies for 2018: 7 Director positions will be open to election. Of these positions, please note that up to 5 current Directors will stand for re-election.
Collective Board Skills Required: Finance, fundraising, operations management, business skills, non-profit/charity governance, organizational development, legal, knowledge of the cycling community, cycling advocacy, marketing, communications, member/stakeholder engagement, human resource management.
Skills & Experience Sought for 2018 Board:
- Affecting change through government relations/campaigning/advocacy
- Great fundraising connections and an interest in fundraising
Demographics: We particularly encourage candidates from Metro Vancouver municipalities outside Vancouver itself - although Vancouver candidates are also welcome.
We strive to further diversify the Board through a wide range of ethnicities, ages, genders, and backgrounds.
Regular Board Meetings: 2nd Wednesday of each month, 6:30-9:00 pm. Please ensure you are generally available to meet at this time in person or via teleconferencing.
Time Commitment: Board Directors spend a minimum of 10 hours per month on HUB Cycling work, including:
- preparation for and attending Board meetings
- corresponding by email and voting in electronic motions
- fulfilling Action Items from Board meetings, and taking an active role in at least one Board Committee
Committees generally meet on a monthly basis. During Bike to Work Week and other events, Board members may participate in additional events. Depending on the individual level of involvement and commitment, this time may increase. It is also recommended that Board Directors visit (or regularly attend) a Local Advocacy Committee meeting in their municipality and/or adjoining municipalities.
Roles and Responsibilities of the Board: The HUB Board of Directors is a Working Board and a Governance/ Policy Board. In addition to setting policies and approving the annual budget, the Board sets short- and long-term goals for the Society, guides the Society’s programs and services, ensures funding is secured, oversees the Society’s human resources through the placement and overview of the Executive Director, and directs communications with external stakeholders.
- Responsibilities of the Board Jointly:
- Represents, and is responsible to, the community
- Provides leadership by setting goals, objectives, and priorities for the Society
- Establishes and oversees the policies of the Society
- Follows the Constitution and By-laws which govern the Society’s organization and activities
- Ensures the Society has the funds and facilities to operate
- Ensures the Society is operating according to the Society Act
- Informs the community about the Society and our work
- Advocates for the needs of our constituents
- Works with other societies, agencies, and services
Responsibilities of Individual Board Members:
- Attend all Board meetings in person or by teleconference
- Phone or email if you must be late or absent
- Take an active part in Board and Society activities
- Participate in Committee work
- Respect the confidentiality of sensitive information
- Review reports and minutes and be prepared to discuss them
- Share responsibility for all projects undertaken by the Board on behalf of the Society (fundraising, special events, etc.)
- Recruit Board and Committee members
- Actively represent HUB in the community as ambassadors
- Make a charitable donation to HUB (according to own ability)
- Commit and be accountable to playing a role in new fundraising activities (e.g. make introductions, open doors, enlist new donors, etc)
- Learn as much as possible about: HUB, cycling issues in Metro Vancouver, and other related agencies and organizations in the community
Board of Directors’ Liability
A Board of Directors is the legal entity for a non-profit organization. Board members are legally responsible for the activities of the Board. HUB maintains a comprehensive insurance policy with a $5 million limit for commercial general liability (including directors) and a $2 million limit for other director liability. For more general information, one resource is the Volunteer Canada paper entitled Directors’ Liability: A Discussion Paper on Legal Liability, Risk Management and the Role Of Directors in Non-Profit Organizations
If you are interested in becoming a Board Member, download and email the completed application form to firstname.lastname@example.org by Wednesday, August 15, 2018 and to have your bio included in the AGM package and to be included in the pre-AGM orientations.