2020 Call for Board of Directors
May 5, 2020
HUB Cycling is a charity that works to make cycling better through education, action, and events. We believe more people cycling creates healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone in Metro Vancouver.
As a member-based organization, HUB Cycling is accountable to its members and is governed by an 11-member Board of Directors elected by the membership. Our goal is strong and balanced leadership, and our nominations process helps us get there.
Call for nominations begins: May 1, 2020
Deadline to submit an expression of interest: July 31, 2020. (Deadline has been extended till midnight, Sunday, August 9)
Screening process including interviews and Nomination Committee and Board review: June 1 – August 31, 2020
Candidate Orientation Sessions (Candidates are required to attend one of the two sessions)
Wednesday, June 24th (6:30pm - 7:30pm)
Monday, July 6th (6:30pm - 7:30pm)
Nominees confirmed as candidates: September 2020
Board Elections / 2020 AGM
VIRTUAL MEETING, ONLINE via ZOOM
6:30pm - 8:30pm
Registration 6:30 pm onwards, AGM starts at 7:00 pm.
All HUB Cycling members are encouraged to attend.
Not a HUB member? No problem! Sign up here to have your voice heard.
DOWNLOAD APPLICATION FORM: PDF, MS Word
Completed application forms allow your bio to be included in the AGM package and to be included in the pre-AGM orientations. Later applications, including nominations from the floor at the AGM, are valid, they just won't be included in the advance notice to members.
HUB believes that increased bicycle use reduces traffic congestion, improves health conditions, and enhances our urban environment. HUB works to encourage bicycle use: to provide and improve cycling facilities, to educate cyclists in commuter cycling skills, and to encourage cycling as an embraced mode of transportation. HUB took an active role in allowing bicycles on the SkyTrain, in supporting the separated bike lanes in downtown Vancouver, and many improved cycling routes and facilities in other municipalities. HUB gained charitable status in 2012 for our educational activities promoting environmental, health, and society benefits through cycling.
HUB runs Bike to Work Week twice a year, teaches safe cycling skills at community centres, workplaces, and schools (Streetwise Cycling and Bike to School), and engages the community with its Bike Friendly Business program, and holds cycling-related events throughout Metro Vancouver like Bike the Night and Bike to Shop Days. Please visit www.bikehub.ca/events for more information.
To get more people cycling, more often.
By 2030, more people in British Columbia cycle as a preferred mode of travel and recreation.
This choice is supported by a culture that sees cycling as an essential mode of transportation and one which helps create livable, connected communities and healthy environments.
All levels of government demonstrate their commitment to Vision Zero through policies and by providing safe and comfortable infrastructure.
Our Core Values:
We believe that cycling is an exceptional catalyst for creating healthy, happy, connected and livable communities.
Cycling plays a fundamental role in meeting the social and environmental needs of the people of British Columbia.
Working with all stakeholders - the general public, the private sector, and the public sector - is pivotal as the best results for improved cycling infrastructure, training and promotion come from working together.
We welcome and celebrate the diversity of all British Columbians through our work. We also recognize that socio-economic barriers must be acknowledged and considered through our advocacy, training and promotion.
Through the power of creativity, proactivity, and innovation we will adapt to and create new opportunities to introduce positive change and reach more people.
We are accountable to our members, supporters, and the general public through our promotion, education and advocacy for cycling improvements. Evidence-based decisions, transparency, integrity and dialogue are core to how we conduct our work. This fosters trust among all stakeholders.
HUB CYCLING BOARD OVERVIEW
Term: 2 years, roughly Sept - Sept. A portion of the Directors are elected each alternating year.
Composition: 11 Directors, elected by members at AGM
Executive Officers: President, Vice-President, Secretary, Treasurer, Members at Large
Oversee specific areas of the organization via work on Board Committees (Regional Advisory; Operations; Board Development), and support local committees that deal with issues specific to each Metro Vancouver municipality by attending different local committee meetings from time to time. All Directors are actively involved in at least one Board Committee; attendance at two is encouraged to cover Board duties. Board Meetings are chaired by the President or VP in case of the President's absence.
Collective Board Skills Required:
Finance, fundraising, operations management, business skills, non-profit/charity governance, IT governance, organizational development, legal, knowledge of the cycling community, cycling advocacy, leading change, marketing, communications, member/stakeholder engagement, human resource management.
Skills & Experience Sought for 2020 Board:
- Affecting change through government relations/campaigning/advocacy
- Great fundraising connections and an interest in fundraising
- Human resources and organizational development
To help drive business success in this rapidly changing, digital world, we need guidance from capable experts and passionate people who share HUB’s values – people who collectively have the desired criteria based on the Board’s required skills in the coming years. These needs are determined by an assessment of the current Board composite.
In keeping with the organization’s bylaws, the Board must indicate to members which election candidates most closely fulfill the Board’s identified needs.
The Board will be able to indicate to members the candidates who would be best equipped to contribute to the overall composition and abilities of the Board most effectively. Members, however, will be able to choose between all eligible candidates on the ballot.
Diversity and Inclusion:
We particularly encourage candidates from Metro Vancouver municipalities outside Vancouver itself - although Vancouver candidates are also welcome.
We strive to further diversify the Board through a wide range of ethnicities, ages, genders, and backgrounds. HUB Cycling is committed to creating a welcoming, inclusive organization and to working with people and communities to support them to thrive and prosper. Diversity is integral to this commitment. Diversity among our members, volunteers, staff and Board of Directors allows us to better understand, connect to, and respond to the needs of HUB members and communities.
Regular Board Meetings:
2nd Wednesday of each month, 6:30-9:00 pm. Please ensure you are generally available to meet at this time in person or via teleconferencing.
Board Directors spend a minimum of 10 hours per month on HUB Cycling work, including:
- preparation for and attending Board meetings
- corresponding by email and voting in electronic motions
- fulfilling Action Items from Board meetings, and taking an active role in at least one Board Committee
Committees generally meet on a monthly basis. During Bike to Work Week and other events, Board members may participate in additional events. Depending on the individual level of involvement and commitment, this time may increase. It is also recommended that Board Directors visit (or regularly attend) a Local Advocacy Committee meeting in their municipality and/or adjoining municipalities.
Roles and Responsibilities of the Board:
The HUB Board of Directors is a Working Board and a Governance/ Policy Board. In addition to setting policies and approving the annual budget, the Board sets short- and long-term goals for the Society, guides the Society’s programs and services, ensures funding is secured, oversees the Society’s human resources through the placement and overview of the Executive Director, and directs communications with external stakeholders.
Responsibilities of the Board Jointly:
- Represents, and is responsible to, the community
- Provides leadership by setting goals, objectives, and priorities for the Society
- Establishes and oversees the policies of the Society
- Follows the Constitution and By-laws which govern the Society’s organization and activities
- Ensures the Society has the funds and facilities to operate
- Ensures the Society is operating according to the Society Act
- Informs the community about the Society and our work
- Advocates for the needs of our constituents
- Works with other societies, agencies, and services
Responsibilities of Individual Board Members:
- Attend all Board meetings in person or by teleconference
- Phone or email if you must be late or absent
- Take an active part in Board and Society activities
- Participate in Committee work
- Respect the confidentiality of sensitive information
- Review reports and minutes and be prepared to discuss them
- Share responsibility for all projects undertaken by the Board on behalf of the Society (fundraising, special events, etc.)
- Recruit Board and Committee members
- Actively represent HUB in the community as ambassadors
- Make a charitable donation to HUB (according to own ability)
- Commit and be accountable to playing a role in new fundraising activities (e.g. make introductions, open doors, enlist new donors, etc)
- Learn as much as possible about: HUB, cycling issues in Metro Vancouver, and other related agencies and organizations in the community
Board of Directors’ Liability:
A Board of Directors is the legal entity for a non-profit organization. Board members are legally responsible for the activities of the Board. HUB maintains a comprehensive insurance policy with a $5 million limit for commercial general liability (including directors) and a $2 million limit for other director liability. For more general information, one resource is the Volunteer Canada paper entitled Directors’ Liability: A Discussion Paper on Legal Liability, Risk Management and the Role Of Directors in Non-Profit Organizations