Job Posting: Bike to Work Week Coordinator

November 16, 2020

HUB Cycling is a charitable not-for-profit organization that has spent more than two decades removing barriers to cycling in Metro Vancouver, while cultivating the health, environmental, and economic benefits that active transportation can bring. HUB Cycling has educated and motivated thousands of people, and championed improvements that #UnGapTheMap to create a more connected cycling network.

HUB Cycling’s mission is to get more people cycling more often. We make cycling better through education, action and events. More cycling means healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone.

HUB Cycling is committed to creating a welcoming and inclusive organization. Diversity is integral to this commitment. Diversity among our members, volunteers, staff and Board of Directors allows us to better understand, connect to, and respond to the needs of HUB members and the broader communities we engage with. HUB Cycling encourages women, Indigenous people, people of colour, and LGBTQIA and individuals from other diverse communities to apply, and we encourage you to self-identify in your application.

HUB Cycling seeks a Bike to Work Week Coordinator to support our bi-annual Bike to Work Week events and program. The Bike to Work Week Coordinator is responsible for assisting with the planning and logistics for Bike to Work Week, as well as leading on engaging with our supporter community and Gift in Kind (GIK) donations for other events in the Engagement Team including: the Bike Awards, Bike to School Week, and Bike to Shop. 

In 2020, in light of the global COVID-19 pandemic, Bike to Work Week pivoted to a digital first event in May 2020 called ‘Go by Bike Week’. In September 2020 the celebrations took a ‘hybrid’ model of digital and in-person events including celebration stations (re-named Knowledge HUBs), and digital events such as webinars, videos and livestreams. The successful candidate is expected to remain flexible as the best laid plans may change during the global pandemic. 

The Bike to Work Week Coordinator will report to the Bike to Work Week Manager. 

 

Responsibilities:  

 

Bike to Work Week

 

Physical Components (Celebration Stations) 
  • Submit event permits and safety compliance requirements 

  • Source and gather event supplies for Bike to Work Week Celebration Stations

  • Ensure on-site station coordinators have all their necessary supplies/documents for the week 

  • Lead and schedule community stations and compile community station packages

 

Online Components:
  • Leverage supporter relationships to curate an online schedule of events, including webinars, Q&As, and other online events as agreed with the Bike to Work Week Manager

  • Lead on updating online event schedule

  • Facilitate online event components, if needed (e.g. Live Streams)

 

Overall:
  • Assist with marketing and promotions, including poster distribution, online calendar listings, and social media 

  • Increase event participation rates and engagement with new audiences 

  • Assist with website updates and respond to participant IT inquiries

  • Assist with other event-related tasks as needed

  • Assist with compiling stats for year-end reporting

  • Raise awareness of cycling as a viable mode of transportation

 

Supporter engagement (GIK and prizing):
  • Prospect, manage, and retain supporters (organizations and businesses that provide gift in kind) for all Engagement Team Events:

  • Mechanics

  • Food and drink

  • Prizing

  • Event activations

  • Any other in-kind donations

  • Work with supporters to identify other opportunities for them to be involved in our events (if relevant)

  • Lead relationships with bike shops across Metro Vancouver to source mechanic services and other opportunities for them to be involved in our events

  • Source in-kind donations for school packages and event prizing 

  • Increase engagement with current and future GIK supporters to help diversify and attract new audiences to HUB Cycling’s events 

 

You are:

  • A strategic and driven Event Coordinator who loves making the ask

  • Highly organized and a master of details, deadlines, deliverables, and keeping any associated documentation up to date 

  • Skilled at prioritizing

  • Friendly, professional, creative and able to multitask

  • Familiar with Metro Vancouver’s geography, municipalities and business sectors

  • Passionate about the role that bicycles can play in building happier, healthier and more connected communities

 

Qualifications, knowledge and skills:

  • 2+ years of relevant experience 

  • Excellent written, interpersonal and verbal communication skills 

  • GIK solicitation and/or related sales experience

  • Ability to build and maintain strong relationships with a diverse set of stakeholders including community partners, local municipalities, staff and volunteers

  • Exceptional time management and organizational skills, ability to manage multiple priorities 

  • Familiarity with virtual platforms such as Zoom and Facebook live 

  • Competency with computer software including Microsoft Office Suite, Google Suite or similar productivity suites

  • Familiarity with social media platforms 

  • Familiarity with newsletter and website content management 

  • Valid driver’s license and eligibility to drive Modo car share vehicles

  • Must be able to lift 40 lbs

  • Flexibility, interpersonal skills, and enthusiasm are key to success in this position

 

Bonus points for:

  • Experience working with local retailers, BIAs, and/or businesses

  • Experience working on community events

  • Experience working in a non-profit organization

  • Experience working on events during COVID-19

  • Experience working on virtual events

 

Position details:

This is a year-round (30 hours/week) position starting early January 2021 with compensation of $20-$22 an hour depending on experience. 

The successful candidate must be willing and able to work evenings and weekends in the lead up to the events; any time accrued can be taken back as time off in lieu. The successful candidate will also need access to their own cell phone and a reliable home internet connection. 

All staff are expected to temporarily work remotely due to COVID-19. Staff must be reasonably available for future in-person meetings and events in Metro Vancouver that follow public health authority guidelines.

 

Perks:

  • 3 weeks vacation and an additional 5 wellness days annually 

  • Competitive extended health and dental benefits

  • Flexible hours and time off in lieu

  • Computer and basic office set up 

  • $500 towards your home office set up and $25 a month towards internet costs whilst we work remotely (after a 3 month waiting period) 

  • Friendly and supportive coworkers

  • A supportive and inclusive environment where folks from all backgrounds and identities are welcome

 

How to apply:

Please forward one document that includes a cover letter and resume and one relevant professional writing sample to jobs@bikehub.ca in PDF format, with file name format Firstname_Lastname BTWWCOORDINATOR.pdf. Please use the subject line “BTWWCoordinator2020”.

 

Deadline: 

The deadline to apply is December 1st at midnight. However, we will continue to accept applications until the position is filled.